Busy Healthcare back office in Mill Basin is looking for a new Executive Assistant to support our team. You will manage mostly business-related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.
Executive Assistant Responsibilities:
Preparing reports, memos, letters, and other documents.
Answering phones and routing calls to the correct person or taking messages.
Handling basic bookkeeping tasks.
Filing and retrieving corporate records, documents, and reports.
Researching and conducting data to prepare documents for review and presentation to executives.
Helping prepare for meetings.
Using various software programs, including the full Microsoft Office suite.
Making travel arrangements for executives.
Performing office duties that include ordering supplies and managing a records database.
Opening, sorting and distributing incoming faxes, emails, and other correspondence.
Provide general administrative support.
Executive Assistant Requirements:
Proven experience as an executive assistant or other relevant administrative support experience.
In-depth understanding of entire MS Office suite.
High school diploma.
Ability to organize a daily workload by priorities.
Must be able to meet deadlines in a fast-paced quickly changing environment.
A proactive approach to problem-solving with strong decision-making skills.
Professional level verbal and written communications skills.
Please send emails to firstname.lastname@example.org. Please put Executive Assistant and Luach in the subject line.